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Internal Tooling · Case Study
Daybreak Content Studio

Enterprise content output.
Startup-team headcount.

An AI-powered content system built inside Claude. One PMM ships the on-brand, clinically-sound content output of a full team. From parent education and district pitches to clinical training, executive all-hands decks, and board presentations.

Built by Content + PMM Powered by Claude Projects + Skills Deployed cross-functionally
01 · The Problem

Why this was built

Content is the connective tissue of every team in the company. Externally, it shapes how parents understand teletherapy, how school staff refer students, and how districts evaluate renewal. Internally, it powers clinical training, executive all-hands decks, board presentations, recruiting collateral, and ops enablement. All of it must be on-brand and clinically sound. All of it routes through one PMM.

Two streams of content, one function

Externally facing GTM content (parent education, staff referral enablement, district pitch materials) plus internally facing content (clinical team training, CEO all-hands and board decks, recruiting collateral, ops one-pagers). The brand and clarity bar applies to all of it.

A clinical and brand bar that cannot slip

Mental health content for K-12 families has a high accuracy bar. Internal training and executive comms need the same polish. Brand consistency drives trust with districts and signals professionalism in board rooms.

Every team is a content requestor

CSMs need renewal decks. Clinical needs training materials for new therapists. The CEO needs all-hands and board decks. Recruiting needs collateral. CS needs parent toolkits. Request volume scales with company growth. PMM headcount does not.

Bilingual by default for families

A meaningful share of partner districts serve large Spanish-speaking parent populations. Every external family-facing asset needs a Spanish version that lands culturally, not just literally.

The strategic question
How do you ship enterprise content output with a startup-sized team, without sacrificing brand, clinical accuracy, or strategic judgment?
02 · See It In Action

Watch the system run.

An internal demo walkthrough showing how any team member goes from a one-sentence intake to a reviewable, on-brand draft — using the Content Magic Studio live.

Internal demo · Content Magic Studio · Daybreak Health

03 · The Architecture

How it works under the hood

The Studio is a Claude Project loaded with brand assets, clinical standards, and a suite of modular skill files. Each skill encodes a specific workflow. A master orchestrator routes every request to the right tool. Human review stays in the loop at every approval point.

01
Persistent project context Foundation

Brand guidelines, color palette, typography, logo files, brand photo library, voice and tone rules, and clinical best-practice standards are pre-loaded into the project. Every asset starts on-brand by default.

03
Specialized production skills Execution

Each asset type has a dedicated skill file that encodes the format, layout rules, copy patterns, and quality bar. New asset types are added as new skill files. Updates to a workflow happen in one place and ship to the whole team.

deck (.pptx) one-pager (.pdf) canva referral-email renewal-deck renewal-proposal survey-analyzer referral-report
04
Brand kit + translation layers Quality

Universal skills apply brand voice and bilingual translation to any output. The Spanish translation skill is tuned for Latin American Spanish with healthcare and education context, not generic machine translation.

brand-kit spanish-latam-translation
05
Integrated workflow tools Connected

MCP connections to Notion, Slack, and Canva let the Studio create kanban tickets for review, draft Slack updates, and edit live design templates. Approval loops are baked in. Every externally-facing asset routes through a content review ticket before distribution.

Notion MCP Slack MCP Canva MCP
06
Internal enablement skills Team scale

A growing set of skills supports cross-functional AI adoption: writing internal AI use case posts, weekly tracker reconciliation, and survey data analysis. The Studio is not just a content tool. It is the proof-of-concept for AI-augmented work across the company.

ai-use-case-post ai-channel-cleanup
Design principle
Augmentation, not automation. Every draft is a starting point for human review, not a finished product. The PMM still owns editorial judgment, strategic framing, and final approval.
04 · The Workflow

How to use it

The Studio is designed to be approachable for any team member, not just the PMM who built it. The entire interaction starts with one sentence of plain English.

1
Open the Studio

Start a new conversation inside the Claude Project. The master skill loads automatically and presents the intake widget.

2
One-sentence brief

Describe what you need, who it's for, and what it should do. Tone is inferred from audience. Targeted follow-ups fill gaps.

3
Draft + iterate

The right skill builds the first draft on-brand. You review, request changes, and refine through conversation.

4
Approve + route

Externally facing assets auto-generate a Content Kanban ticket for PMM review. Internal assets ship straight to the user.

Example intake

"I need a parent square image for families at Sample Unified School District to help them understand how teletherapy works. Warm tone, external, back-to-school context."

Example intake

"I need a renewal deck for a meeting with Faux County Schools next week. They had strong Q1 referrals and we want to propose adding a Tier 2 expansion."

05 · The Gallery

What the assets actually look like

Representative examples of asset types the Studio can draft. All copy, district names, and data shown below are illustrative.

06 · Outputs & Impact

What it makes and why it matters

The Studio can draft any externally or internally facing asset the PMM function owns. Below is what it currently outputs and the operational shift it has enabled.

Slide decks

PowerPoint or Canva. Renewal decks, district pitch decks, executive all-hands, board presentations, clinical team training, internal updates. Custom widescreen layout, brand-locked typography, accessible color contrast.

One-pagers

Print-ready bilingual PDFs with embedded QR codes. Hero image, text-and-image, image-header variants. Parent, staff, or district audience.

Parent square images

Canva-native, 4 variations per request. Designed for social, district newsletters, and digital signage. English and Spanish versions.

Social posts

Multi-variation social copy and visuals for LinkedIn, Facebook, and district-shared channels. Audience-calibrated tone.

Email copy

Weekly staff blasts and campaign emails for school staff, counselors, and administrators. Friction-informed messaging, modular format.

Notion toolkit pages

On-brand Notion hubs with hero intros, quick-action navigation, side-by-side English and Spanish blocks, and download links for distribution.

$
Renewal proposals

District-specific pricing proposals as branded Word documents. Personalized with utilization data and tailored upsell framing.

Survey analysis

Parsed satisfaction survey data with extracted quotes, proof points, and district-specific insights ready for renewal conversations or content.

Internal dashboards

Weekly referral dashboards with parsed data, formatted HTML, and pacing-to-goal callouts. Direct input from raw weekly metrics.

The operational shift

3x
Weekly asset throughput influenced through the Studio
Minutes
From request to first reviewable draft, instead of days
100%
Of external assets routed through approval review before distribution
8+
Cross-functional roles able to self-serve drafts without PMM gating

Figures illustrative. Specific numbers reflect operational order-of-magnitude shifts observed in early production use.

Illustrative example

A CSM preparing for a renewal meeting

Before
  • Slack PMM with a vague request
  • Wait 2 to 3 days for a deck draft
  • Pull data manually from Looker
  • Manually pull quotes from survey responses
  • Format pricing in a generic template
  • Hope the brand is on point
After
  • Open the Studio, one-sentence intake
  • Upload Looker PDF for personalization
  • Draft renewal deck ready for review in minutes
  • Survey quotes pulled and slotted automatically
  • Pricing proposal generated as a branded Word doc
  • PMM reviews and approves through Content Kanban

Why this matters beyond content output.

The Studio is a working answer to a question every modern marketing function is being asked: how do you scale strategic content without scaling headcount, and without sacrificing the judgment that makes the function valuable in the first place?

By encoding repeatable workflows into skill files and keeping human review at every approval point, the Studio lets a one-person function ship enterprise-quality content output at startup-team headcount. The strategic, clinical, and editorial bar that protects the brand stays where it belongs: with the human in the loop.

It is a content system, an enablement layer for every team in the company, and a proof-of-concept for AI-augmented work at scale.

Built inside Claude · Content + Product Marketing · Daybreak Health
Built by Kat Rettura
PMM & Content Strategy, AI Systems, GTM Enablement
Daybreak Health · 2025–Present